Post Payments

Use the Post Payments function to post the checks you prepared and printed.

When you post payments, the status of paid invoices changes, vendor totals and history information update for the invoices you paid, and payments clear to make way for the next payments cycle.

  • If you elect to keep payment history, the payment information moves to history.
  • If you interface Accounts Payable with General Ledger, summary or detail entries for the payment and discount amounts are made in the GL Journal.
  • If you interface Bank Reconciliation with Accounts Payable, the bank account balance and bank history is updated. Entries are made to the disbursements for each payment posted.
  • Traverse automatically creates entries for any realized gains or losses due to fluctuating currency exchange rates for payments in the accounts you specified in the System Manager Gains and Losses Accounts setup when you post to record those gains and losses for correct accounting. Because individual transactions may have been recorded with different exchange rates, information is always posted in detail when you use multicurrency.

When you post payments, entries are made to several accounts in the GL Journal:

Account Entry
Cash Credit
AP Debit
Discounts Credit
Realized Gains/Losses Debit/Credit

The realized gains account will be credited if you have had a gain on the exchange rate differences and the realized losses account will be debited if you have had a loss on the exchange rate differences.

  1. Ensure no one else is using batch processing or the Pay Invoices function.
    Note: this only applies if you have a multi-user system.
  2. Print checks using the Print Checks function.
  3. Print vouchers using the Payment Voucher function.
  4. Print the payments register using the Payment Register function.
  5. Create the ACH file using the Create ACH File function if applicable.
  6. Select the Do the following then check the box check box.
  7. Select the batch(es) to post. This option is available only if batch processing is being used.
  8. Enter comments for the post, if applicable, in the Comments field. Comments will carry over to the General Ledger for future reference.
  9. Click a command button to 
    10. Click To
    OK Begin processing. A message appears when the post completes successfully. After you click OK to close the message box, the Post Payments Log appears.
    Activity Display the Activity Log to view posting activity.
    Reset Set all fields to their default values.